Research shows that ‘knowing what’s expected of them’ consistently ranks highly as a motivator in employee surveys. One of the biggest challenges for managers is defining their expectations of behaviours. In this series of articles I’m going to share with you a range of behavioural performance objectives that you can copy, edit, revise, correct and amend to fit your business, your staff and your needs

CLIENT SERVICING

1. Demonstrates a breadth and depth of knowledge of our services / products

2. Applies sound professional practices (as agreed / set down in …)

3. Provides advice which peers / manager would consider appropriate

4. Produces accurate advice / strategic plans that address the client’s needs

5. Gains the confidence of the client by demonstrating that the advice given has been accepted and applied

6. Applies a range of strategies which have contributed to developing long-term relationships with clients

7. Demonstrates a full understanding of the clients business

8. Effectively uses time and resources so that commitments made to the client are achieved and deadlines met

9. Client feedback reflects a high level of satisfaction     

Would you like to see more descriptions of behavioural performance objectives? Then take a look at ‘The Managers Toolkit – 176 Behavioural Performance Objectives’ http://www.10mmt.com/e-books/ A gold mine of information and a quick and easy way to describe what you want from your staff so that you can get what you need from your staff

Joan Henshaw is the author and presenter of the video management training series ‘The 10 Minute Management Toolkit’ – the flexible, cost effective and time effective way to help managers learn how to motivate their staff to high performance. Want to learn more about how to motivate staff to high performance? Watch videos and claim your free e-book at http://www.10mmt.com

Research shows that ‘knowing what’s expected of them’ consistently ranks highly as a motivator in employee surveys. One of the biggest challenges for managers is defining their expectations of behaviours. In this series of articles I’m going to share with you a range of behavioural performance objectives that you can copy, edit, revise, correct and amend to fit your business, your staff and your needs

 ‘ASSERTIVE BEHAVIOUR’

 1. Demonstrates the ability to clearly explain their thoughts and opinions

2. Expresses thoughts and opinions using ‘first person’ language

3. Verbally distinguishes between fact and opinion

4. Articulates the reasoning behind their thoughts and opinions

5. Seeks to understand the thoughts and opinions of others by asking open questions, using probing questions to achieve clarity

6. Demonstrates understanding of the other persons thoughts and opinions by reflecting back their understanding and summarising

7. Identifies and expresses what they see as differences of opinion and checks that others agree

8. Seeks ideas for solutions from others

9. Offers solutions

Would you like to see more descriptions of behavioural performance objectives? Then take a look at ‘The Managers Toolkit – 176 Behavioural Performance Objectives’ http://www.10mmt.com/e-books/ A gold mine of information and a quick and easy way to describe what you want from your staff so that you can get what you need from your staff

Joan Henshaw is the author and presenter of the video management training series ‘The 10 Minute Management Toolkit’ – the flexible, cost effective and time effective way to help managers learn how to motivate their staff to high performance. Want to learn more about how to motivate staff to high performance? Watch videos and claim your free e-book at http://www.10mmt.com

I’ve recently been working with a group of managers who are finding it difficult to encourage their staff to evaluate their working processes in order to generate ideas for improvement (asking the question ‘what improvements can you think of’ was getting them nowhere fast).

My view is that it’s useful for staff to have a more structured approach for evaluating processes and that SWOT can help with that. Here is the outcome of the work I did with those managers (using the example of the evaluation of a new system).
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I’m often asked by managers how they can make their performance review or appraisal meetings more of a two-way discussion, how they can encourage their staff to be more fully part of the meeting.

A start point is to give your staff member time and support in preparing for the meeting. How?

Take a look at this checklist that you could use with your staff member to help them prepare:

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When I work with delegates on my ‘Managing Upwards’ programme, I’m often asked ‘how can I get my boss to coach me more often (or at all)?’

My advice is to take control of the ‘coaching process’ – to make it easy for your manager to provide the coaching you need. Here’s some ideas on how to do that.

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A story

Some years ago I worked with the MD of a commercial publishing business. I had spent a day facilitating a business planning session with him and his senior management team. At the very end of the day, and apropos of nothing as far as I could see, he did the following:

1. Pushed back his chair onto two legs and opened his own legs, thereby elevating his crotch area to roughly the eye level of his team sitting opposite (I know this sounds unlikely, but he managed it).

2. Held out his arms and made ‘come on’ gestures with his hands (hold arms straight out, palms upwards, and flex fingers repeatedly towards palms – give it a try and you’ll see what I mean), frowned and then said:

“Feedback, now, from you to me. Tell me what you think of me.”

Stunned silence.

3. After the senior management team (sans delivery of feedback) had left, he said to me:

“D’you know. That always happens. Why don’t people ever want to give feedback to their managers?”

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I’ve written in the past about how to write behavioural, or ‘soft’, performance objectives. Of course, it’s also important to be able to write what I call ‘firm’ objectives. Firm because they relate to the tangible elements of the job that can be measured in terms of quantity, quality or time.

Here’s a quick and easy way to approach writing firm objectives.

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Many managers tell me they don’t delegate tasks as often as they’d like because they just don’t know where to start. Here’s a three step process that can help to identify what you could delegate, who you could delegate to and how much of a task you could delegate.

It’s all about making that start!

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There comes a time in every manager’s life when they need to tell their staff that the way they are working isn’t, well, working. They may need to explain that they need their staff to be ‘more effective team players’ or ‘more receptive to change’. The challenge is in how to explain to those staff why you need them to change their behaviours and how.

Research shows that that ‘being clear about what’s expected of them’ motivates staff to perform well. I suppose then, theoretically, then that it shouldn’t really matter how you communicate your need for new behaviours.

But of course it does matter. As I’m sure you already know, most people don’t like having new ideas which relate to the way they work, their behaviours, imposed on them. People usually have more commitment to something they co-create.

Here’s a useful framework for communicating new behaviours.

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How often do we stand back and think about the value of applying effective people management practices – especially the value to the business? Take a look at this piece of research:

Proudfoot Consulting’s Productivity Survey for 2007 (PDF, 3.1MB) shows that in the UK 33.3% of the time spent in work is unproductive. Taking into account that they estimate that the optimum ‘labour utilisation’ time is considered to be 85% this means that UK businesses are wasting just over 18% of working hours.

Here’s what they say about the reason:

“Whatever business you’re in, pay particular attention to the calibre and capabilities of those who directly supervise frontline workers. Poor worker supervision has always been a prominent reason for wasted working time in our Business Reviews and in the last two years has risen to become the dominant factor.”

That’s just short of a day a week, then, lost to poor supervision. Not good practice in any circumstance but in the current economic climate, potentially disastrous.

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